If tech gives you a headache, you’re not alone. But a well-planned IT setup — also called your IT infrastructure — can make your business faster, safer, and way more productive.

No jargon. No IT department required. Just a few smart tools, connected the right way.

What does a smart IT setup include?

Think of your setup like your business toolkit. Here’s what it typically covers:

Devices: Laptops, phones, printers — whatever you and your team use daily

Internet & Wi-Fi: Reliable, secure connections that don’t drop out mid-Teams call

Cloud tools: Email, storage, documents — all in one place and always backed up

Communication tools: Slack, Microsoft Teams, WhatsApp for Business

Security: Antivirus, firewalls, password managers

Backups: Just in case everything else goes wrong (and sometimes it will)

Why it matters for small businesses

Speed: A slow laptop or dodgy Wi-Fi costs time and money

Productivity: The right apps = less admin and fewer mistakes

Professionalism: Clients notice when your tech is seamless

Security: Cyber attacks can take down even the smallest businesses

Build your IT setup in 5 simple steps

1. Audit what you already have

Are your devices slow or out of date? Is your internet reliable?

2. Switch to cloud-first tools

Google Workspace, Microsoft 365, or Zoho — pick one and centralise your work.

3. Secure your logins

Use strong passwords + turn on two-factor authentication (2FA).

4. Back up your data

Set up auto-backups to the cloud and/or external hard drives.

5. Review it quarterly

Tech needs change fast. Make small improvements every few months.

Zappy Tip: Your IT setup doesn’t have to be fancy — it just has to work. Focus on reliable tools, easy backups, and clear organisation. The rest will follow.